Procurement Department

Mission Statement

The Mission of the Procurement Department is to provide superior purchasing and contract administration services. These services are to be provided within the scope of law, ensuring integrity, quality and efficiency as we facilitate a pro-active, competitive procurement process. Our teamwork is based on friendly cooperation to achieve effective, creative solutions with service oriented goals. The Procurement Department also maintains a central warehouse for distribution of material and supplies. 

Duties of the Procurement Department

The activities of the Procurement Department include the administration of contracts, the processing of purchased services, the purchase of supplies, materials, equipment, and warehouse administration. Additional activities include advertising, receiving and reviewing all competitive sealed bids, issuing and approving purchase orders, and directing the sale of surplus materials, supplies and equipment. Although certain traditional responsibilities of the Procurement department remain valid, (e.g. to buy the right quality at the right time and the right price from capable suppliers) the duties and responsibilities of the Procurement Department extend far beyond these traditional responsibilities. Florida law requires public purchasing be conducted without favoritism, competitive bidding must not be circumvented, and specifications must not be restrictive. Goods and services are to be acquired in an efficient, effective and economical manner, and the materials bought to be warehoused, maintained, and transferred, economically and advantageously.The Procurement Department recognizes the responsibilities and strives to achieve professional excellence and facilitate the objectives of the City of Lake City. 

Department Information

The Procurement office hours are 8:00 A.M. to 5:00 P.M., Monday through Friday. To conduct business with the City of Lake City, vendors must be pre-approved. Forms can be obtained by contacting the Procurement Department at (386) 719-5818 or (386) 719-5816 or by faxing requests to (386) 755-6112. 

Bid and Quote Information

The Procurement Department of the City of Lake City has contracted with DemandStar.com to provide vendors and the public with information relating to formal bids, quotes and proposals. DemandStar.com provides registered vendors with notification of upcoming City projects either by e-mail or by fax. To become a member of DemandStar.com you can register online at their website at www.demandstar.com (link below) or by calling (800) 711-1712.

Bids/Solicitations

Vendor Registration

Procurement Forms

Standard Terms and Conditions

Vendor Application Form

W-9 Form

Employee Login