Procurement Department
Mission Statement
The Mission of the Procurement Department is to provide superior purchasing and contract administration services. These services are to be provided within the scope of law, ensuring integrity, quality and efficiency as we facilitate a pro-active, competitive procurement process. Our teamwork is based on friendly cooperation to achieve effective, creative solutions with service oriented goals. The Procurement Department also maintains a central warehouse for distribution of material and supplies.
Duties of the Procurement Department
The activities of the Procurement Department include the administration of contracts, the processing of purchased services, the purchase of supplies, materials, equipment, and warehouse administration. Additional activities include advertising, receiving and reviewing all competitive sealed bids, issuing and approving purchase orders, and directing the sale of surplus materials, supplies and equipment. Although certain traditional responsibilities of the Procurement department remain valid, (e.g. to buy the right quality at the right time and the right price from capable suppliers) the duties and responsibilities of the Procurement Department extend far beyond these traditional responsibilities. Florida law requires public purchasing be conducted without favoritism, competitive bidding must not be circumvented, and specifications must not be restrictive. Goods and services are to be acquired in an efficient, effective and economical manner, and the materials bought to be warehoused, maintained, and transferred, economically and advantageously.The Procurement Department recognizes the responsibilities and strives to achieve professional excellence and facilitate the objectives of the City of Lake City.
Department Information
The Procurement office hours are 8:00 A.M. to 5:00 P.M., Monday through Friday.
Vendor Registration
To register your business to be a vendor for the City of Lake City, vendors must be complete the Vendor Registration through ProcureNow and provide all required documents. All current and future vendors should register and maintain an updated profile on the site. The site allows you to choose the products/services in which you have an interest. Through this registration, our files will remain current and you can receive automatic notifications of bid or quote opportunities. If you have any problems with the registration process, you may refer to this Help Article.
ProcureNow Instructions
The City of Lake City’s New e-Procurement Portal will allow prospective bidders to do the following:
- Register to receive notifications of future opportunities by signing up for our new e-Procurement Portal and selecting “Subscribe” to create an account.
- Follow along with updates to existing opportunities by finding the opportunity and clicking the Follow button. This will allow all interested bidders to received amendments and addenda notices automatically.
- Submit questions and receive answers regarding open bids opportunities.
- Guide vendors through the process of responding electronically to RFPs, bids, etc. to ensure your bids have been accurately completed.
- Receive near-real time support when bidders have any questions about how to use ProcureNow. Typical wait times for support responses are between immediate and 15 minutes.
- Ultimately, be your one location for all bid opportunities issued by the City of Lake City.
THERE IS NO COST FOR VENDORS TO REGISTER IN PROCURENOW.
To get started, click here, and sign up for an account. You’ll receive an email to activate your account. Then subscribe to our bids by navigating here and clicking the green subscribe button. For more information about how to register, please see our help file.
